Things You Should Know about Moving
In Search of a New Residence
Subscribe to the area´s local newspaper in advance of your move. It
usually contains a large real estate section, which can be very
helpful in giving you some idea of the type of housing available in
the new city, as well as other useful information. Arrange for a
house-hunting trip to your new city. When looking for a new home, take
along a tape measure and a list of the exact dimensions of each of
your major appliances and other large pieces of furniture. Measure the
areas provided for them to be sure your appliances and furniture will
fit. Establish credit in the new city. Ask your banker for a referral
to a correspondent bank and to act as a credit reference.
Preplanning Your Move
Plan the move as early as possible.
If you are able to move at any time of the year, don´t wait until summer,
the peak-moving season. Consider also that the first and last few days of the month
are extra busy. If you plan to sell your house, get it on the market
as soon as possible. If renting, give your landlord timely notice of
your moving date. Keep a record of all expenses related to the move,
some of which may be tax deductible. Fill out the Personal Household
Inventory for each room. This is important for establishing the amount
of declared valuation for the shipment and as a permanent inventory
for insurance purposes. List, as nearly as possible, the year of
purchase and original cost of each item. Attach any invoices or
records of purchase to the completed inventory. Prepare a separate
high-value inventory if the shipment will contain articles of
"extraordinary" value. The following list includes items that might
fall into this category:
Estimate of Moving Costs
- Art Collections
- China Collections
- Computer Equipment
- Oriental Rugs
- Stones Or Gems
- TVs Or Stereos
Unless you have been given a binding estimate where a firm cost is
established in advance, the exact cost of a move cannot be determined
until after the shipment has been loaded on the van and weighed. The
weight on which charges are based is calculated by weighing the van
before and after loading. The total cost of the move will include
transportation charges, any charges for declared valuation, plus
charges for any extra services performed at your request. All of these
charges are based on tariff rate schedules.
It is the owner´s responsibility to see that your mechanical,
electrical equipment and appliances are properly serviced for shipping
prior to the arrival of the moving van. For safe moving, have these
items prepared by a licensed or properly trained technician. This
service may be performed by a technician of your choice or by
qualified personnel of the moving company. If the owner has failed to
have an item serviced, the van operator may load and haul it, but will
mark the inventory sheet, "Not Serviced-Loaded at Owner´s Risk."
Six to Eight Weeks before Moving Day
Working with the Mover
Transfer of Personal Records
- Have the moving company conduct a household goods survey in order to
furnish you with a written estimate, although the final cost will
depend on the actual weight of your household goods after they are
loaded on the van.
- Before the removal list arrives, inspect the property. Include the
garage, patio and any storage shed. Decide what to move and what to
discard. Remember the cost of moving an item may be greater than the
cost of replacing it.
- Decide whether you want to do any of the packing or have it done by
the moving company´s experienced personnel. Show on the removal
list everything that is to be moved. Specify articles that are to be
packed so the estimate will include these charges. Any items that
are later added to the shipment will add to the cost estimate.
Four to Six Weeks before Moving Day
- Arrange for closing or transfer of charge accounts.
- Check personal insurance policies to see whether moving is covered.
Transfer fire, theft and other personal property insurance to ensure
coverage at the new home.
- Obtain transcripts of the children´s school records and credentials
from school authorities or secure transcripts of school records if
you prefer to take them along.
- Gather medical and dental records including vaccination data,
medical prescriptions, dates of last examinations, history of past
illnesses and so on.
- Ask your doctor and dentist to recommend colleagues in the new city.
Be sure to check current telephone numbers and addresses of
physicians, dentist and hospital, which will help when transferring
- Obtain letters of introduction from your church, organization, club,
and business associations.
- Transfer, sell or resign memberships in clubs or associations.
Report your move to any lending agency with which you do business. A
lender´s permission may be required to move personal property in
which the lender has an interest.
Planning Your Packing
If you plan to do the packing yourself, start collecting suitable
containers. You can purchase specialized containers from most moving
companies, such as:
Collect other packing materials
- Small cartons for heavy items (books, record albums, and tools)
- Wardrobe containers
- Large cartons for bulky items (pillows, blankets, and stuffed toys)
- Medium-sized cartons for bulkier but not so heavy items (towels, linens,
and small appliances)
Set goals and deadlines to ensure that all packing is complete by your
moving day. You may want to pack one room per week. Attach a list of
contents to each carton. Separate and mark goods that will go into
storage. Consider having a garage sale to dispose of unwanted items.
If you donate clothing or household goods to charitable organizations,
get receipts showing their approximate value for tax deductions.
Remember that the cost of moving an item may be greater than replacing
it. Begin to use up large supplies of canned goods and frozen foods.
- White paper
- Tissue paper
- Paper towels
- Non-printed paper
- Tape or Strong twine for sealing containers
- Scissors or Sharp knife (keep out of children´s reach)
- Felt marker to mark containers
- Notebook & Pencil for listing contents
- Labels or Stickers (Available from moving company)
Places To Notify of Impending Address Change Utilities:
Two to Three Weeks before Moving Day
- Heating Fuel
- Trash removal
- Professional Services
- Real estate Agent
- Stock Broker
- Insurance Agents
- Established Business Accounts
- Motor Vehicle Department
- Finance companies
- Department stores
- Government and Public Offices
- Social Security Administration
- Federal and state income tax offices
- Credit Card Companies
- Bank cards
- Oil companies
- Relatives and friends
- Business associates
- Book and record clubs
- Schools and colleges
- Landlord, if you are a tenant / Tenants, if you are a landlord.
Let the post office know your moving date and new address. If you do
not have a permanent address by the time you move, the post office
will hold your mail and forward it upon written instructions from you.
Phone the local business office of the Telephone Company. They can
make arrangements for service in your new home and, on request, give
out your new number when your present number is called.
Contact all service companies as listed:
If possible, arrange to have utilities connected before your arrival.
Make family travel plans. Reserve air or rail transportation and hotel
accommodations as needed. Have your car prepared for the trip-tires,
brakes, lubrication, oil change, and tune-up-as needed. Dispose of
flammables such as fireworks, cleaning fluids, matches, acids,
pressure cans or paint thinner. Drain oil and fuel from your power
mower and other machinery. Discard partly used cans of oil, paint,
syrup or any other substance that may leak. Carefully tape-seal and
place in individual waterproof bags any jars of liquids or semi-
liquids you do not wish to discard. Have rugs cleaned that are to be
moved. Leave them rolled and wrapped when they are returned from the
cleaners. If draperies are to be moved, have them cleaned and ready
for alterations that might be needed in your new home. Collect items
that are being cleaned stored or repaired (clothing, shoes, watches).
Empty your locker at any club you are a member of. Return library
books and anything borrowed from friends or neighbors. Also collect
things you may have loaned. Decide what to do with your houseplants.
- Cable TV
Set a date with a reliable service person to prepare your appliances
for shipment, preferably the day before the move. Depending on the
appliance, post service may be needed for refrigerator, freezer,
range, washer, dryer and others. For more information, request a free
booklet, generally provided by most moving companies. Pianos and
organs need to be prepared for moving by a specialized technician.
Make arrangements to have utilities disconnected on moving day:
Plan to keep your telephone in service through moving day in case last
minute calls are necessary. Take pets to the veterinarian. Make sure
identification tags are securely attached to the pet´s collar.
- Cable TV
Three Days before Moving Day
Instant Aid Box
Pack a box for instant needs on arrival. Mark the box "To be loaded
last and Unloaded first." Package each group of items separately in
labeled paper bags. Here are some suggestions.
- Powdered detergent
- Paper towels
- Dish towels
- Dish cloth
- Kitchen cleanser
- Window cleaner
- Scouring pads
- Paper plates, cups and napkins
- Plastic knives, forks and spoons
- Small saucepan
- Serving spoons
- Aluminum foil
- Easy-to-open cans of pudding
- Dry soup mix
- Sandwich spreads
- Jars of cheese
- Package of crackers
- Boxes of dry cereals
- Instant coffee, tea, chocolate
- Instant creamer, sugar, salt
- Towels and face cloths
- Toilet tissue
- Facial tissue
- Soap, hand lotion, deodorant
- Toothbrushes and toothpaste
Last-Minute Packing -
- Reading materials
- Cellular telephone
- Light bulbs
- Hammer, screwdriver, pliers, assorted nails and screws
- Shelf paper
- Trash bags and ties
Complete a "Take-with-Me Inventory" checklist.
- Coloring books and crayons
- A favorite toy or two
Check contents of drawers. Remove all things that can spill or break.
Soft goods such as blankets, pillows, blouses, shirts and lingerie may
be left in drawers. Pin clothing to hangers if it is to be moved in
wardrobe cartons to keep it from slipping off. Remove items left in
the attic or other storage areas. Empty the refrigerator and freezer
so they can dry at least 24 hours before moving. Be careful not to
overlook the defrost water pan. Failure to have the appliances
completely dry can lead to mildew and unpleasant odor. Be sure the
water is emptied from your steam iron. Launder all soiled clothing
prior to the day the appliance service technician is expected. Take
the telephone directory with you for contacting former doctors,
dentists, suppliers, etc., and for preparing holiday card lists. Pack
suitcases for the trip to the new home. Put in extra clothing for
emergencies. Consider packing a picnic lunch to eat while traveling.
Take along snacks such as fruit and cookies for the children. Include
towels for a quick cleanup. Arrange for a baby-sitter for moving day,
or have older children look after the younger ones.
Loading Your Belongings
Take a last look around:
- Be on hand when the movers arrive. Otherwise, it is important to let
the moving company know to whom you have given authority to take your
place. Be sure this person knows exactly what to do. Remember the
person may be asked to sign documents obligating you to charges.
- Accompany the van operator through the house inspecting and tagging
each piece of furniture with an identifying number. These numbers,
along with a description of your goods and their condition at the
time of loading, will appear on the inventory.
- Be sure the condition of each item is recorded and the van operator
has a clear understanding about what is to be loaded last. It is
your responsibility to see that all of your goods are loaded, so
remain on the premises until loading is completed. After making a
final tour of the house to be sure no items have been overlooked,
check and sign the inventory. Get your copy and keep it in a safe
- Check to see the van operator has the exact destination address. Be
specific as to where and how you can be reached pending the arrival
of your household goods.
- Leave the phone connected throughout the moving day. Leave a note
listing your new address in a conspicuous place in the house so the
new occupants will be able to forward any of your mail inadvertently
delivered to them.
At Your Destination
- Water shut off?
- Gas shut off?
- Air-conditioning shut off?
- Light switches turned off?
- All utilities arranged for disconnection?
- Windows shut and locked?
- Have you left anything?
- Lock the house and leave the keys with a responsible person or in a
- Contact the destination Moving Company, whose name appears on the
forms signed, as soon as possible and indicate where and how you can
- Make sure the house is ready for occupancy before the van arrives.
If you have not already done so, contact the utility companies and
make necessary arrangements for service. Ask if any of them provides
free appliance connection service.
- Be on hand to accept delivery of your household goods. Otherwise
authorize an adult as your representative to accept delivery and pay
the charges for you. Inform the Moving Company of the person so
authorized. On the day of delivery, the van operator will attempt to
contact you by phone and make an appearance at the residence if
unable to reach you. If no one appears to accept the shipment within
the free waiting time, the goods will be placed in storage at the
- Check your household goods, as they are unloaded. If there is a
change in the condition of the property from that noted on the
inventory at the time of loading or if any items are missing, note any
damage and/or missing items on the van operator´s copy of the
inventory sheet. By signing the inventory sheet, you are acknowledging
receipt of all items listed. Personally report any loss or damage to
the moving company agent at destination immediately. (You must file
the claim yourself; the van operator cannot do it for you.)
- To save time and confusion, place a floor plan of your new home at
the entrance the movers will use, indicating where each piece of
furniture should go.
- Then unloading, each piece of furniture will be placed as you
direct, including the lying of rugs and setting up of bed frames, box
springs and mattresses. However, appliances and fixtures may not be
installed. At your request and additional cost, the agent may arrange
for this service and for refilling of waterbed mattresses.
- To prevent possible damage, television sets, other electronic
equipment and certain major appliances should not be used for 24 hours
after delivery, allowing them time to adjust to room temperature. If
you have paid for unpacking, you are entitled to unpacking service and
removal of the cartons.
- Make arrangements for reinstallation of appliances.
- Keep all documents pertaining to your move in a safe place. You will
need them for verification of moving expenses and for filing your
income tax returns. For more information on tax-deductible moving
expenses, consult an Accountant or Tax specialist.
- Check with the post office for any mail being held and ask for
delivery to start.
- Have your medical and dental records transferred after selecting a
family physician and dentist.
- You may want to select a Lawyer discuss laws pertaining to your
destination state, county and/or city. Be sure to cover such matters
as wills, transfers of property and investments, insurance
regulations, inheritance laws, taxes and the like. Most laws affect a
family as soon as residence in the new state and city is established.
Register to vote.
- Locate the selected schools. Take the children, introduce yourself
and register them.